Kahrbon
Workplace operations platform linking visitor check-in, AI meeting notes and sales follow-up in one account.
Kahrbon is a workplace operations platform that combines visitor management with AI meeting intelligence and sales follow-up tools. Offices use Kahrbon to run lobby kiosk check-ins and host alerts, record and summarize Microsoft Teams meetings, turn action items into tasks, and draft proposals, newsletters and email signatures from one shared account.
Best for Kahrbon suits office, facilities and revenue teams that want visitor arrivals, meeting records and sales follow-through managed in a single system.
- Platforms
- Web
- Pricing model
- Contact sales
- Free trial
- Yes
- Added
Last verified: . Information taken from kahrbon.com.
What is Kahrbon?
Kahrbon is a web-based operations platform that brings visitor management, meeting intelligence and revenue workflows together under one account and one synced staff directory. On the workplace side, it runs a self-service check-in kiosk in a tablet browser, notifies hosts when guests arrive, screens visitors against a watchlist and keeps an exportable visit log with occupancy analytics. On the meetings side, a Note Taker records Microsoft Teams calls, AssemblyAI produces speaker-labeled transcripts and Claude drafts minutes, decisions and owned action items. Additional modules extend this data: Brief plans agendas, Loop converts actions into tasks, Folio stores reusable files, Pitch drafts proposals and battle cards, Objections coaches sellers, Dispatch builds branded newsletter PDFs and Signature Studio manages email signatures. Kahrbon connects to Microsoft 365 or Google Workspace and includes multi-factor sign-in and an audit log for sensitive actions.
Key Features
Self-service kiosk check-in
Turns a tablet browser into a branded front desk where visitors answer one question per screen, with returning guests pre-filled and a one-time QR code for finishing on their own phone.
Host alerts and visit records
Sends hosts an e-mail and in-app notice on arrival, optionally posts a Teams channel card, and logs check-in and check-out times that can be filtered and exported to CSV.
AI meeting capture
Records Teams meetings, transcribes them with speaker labels via AssemblyAI and uses Claude to draft minutes, a decision register and action items with owners and due dates.
Brief and Loop planning
Brief builds a timed agenda from goals, attendees and constraints, while Loop turns meeting actions into owned tasks without creating duplicates.
Folio, Pitch and Objections
Stores reusable sales files, has Claude draft proposals or battle cards from them, and coaches sellers through objections using question-based and closing talk tracks.
Dispatch and Signature Studio
Generates branded multi-page newsletter PDFs from reference material and distributes locked, on-brand email signatures for Gmail or Outlook by org, department or person.
How Kahrbon works
Visitor arrives
The guest taps Check In on the lobby kiosk or scans its one-time QR code to continue on a personal phone.
Guided check-in
Screens collect name, company and host, and in Building Security mode also suite, visit reason and parking.
Host is notified
The host receives an e-mail and in-app alert, plus a Microsoft Teams channel card when Teams is connected.
Visit is logged
Check-in and check-out times are recorded, and the dashboard shows current occupancy with history and analytics.
Screenshots
Use Cases
- Unstaffed reception
- An office without a receptionist sets up a tablet kiosk so guests sign themselves in and out while hosts are alerted automatically.
- Multi-site visitor oversight
- A facilities manager tracks who is on-site at each location against capacity and reviews peak hours and visit history.
- Board meeting records
- An executive assistant captures a board meeting, logs formal votes in the decision register and assigns follow-up actions to owners.
- Sales proposal drafting
- An account executive uses objection quotes from a recorded client call to build a coaching session and apply its talk tracks to a Pitch battle card.
- Internal communications
- A communications lead drafts a quarterly all-hands newsletter from reference documents and exports it as a branded PDF.
Things to know
- Free trial terms
- New organizations get a 15-day free trial without a credit card; plan details are handled through the sales team.
- Real names required
- Check-in requires a first and last name and rejects placeholder entries such as generic guest names.
- Check-out link expiry
- Visitors who provide an e-mail receive a personal check-out button that stays valid for 24 hours.
- Sign-in security
- After a 48-hour grace period, sign-ins from new devices require an e-mail code, authenticator app or passkey, and repeated failures lock the account.
FAQs
What is Kahrbon?
Kahrbon is a web platform that combines visitor management, AI meeting intelligence and revenue workflow tools in one account. It shares a single synced staff directory across all modules.
What is Kahrbon used for?
Kahrbon is used to check in office visitors, record and summarize Teams meetings, convert action items into tasks and draft sales proposals, newsletters and email signatures.
Does Kahrbon integrate with Microsoft 365 or Google Workspace?
Kahrbon connects to either Microsoft 365 or Google Workspace through a guided wizard. It also supports Microsoft Teams, Entra ID, Outlook Calendar, Google Calendar and CSV directory imports.
Does Kahrbon transcribe meetings?
Kahrbon transcribes Microsoft Teams meetings with speaker labels using AssemblyAI. Claude then drafts minutes, decisions and action items with owners.
Does Kahrbon work on mobile?
Kahrbon lets visitors complete check-in on their own phone by scanning a one-time QR code at the kiosk. The kiosk itself runs in a tablet browser.
Can Kahrbon work without a receptionist?
Kahrbon can run as a self-service front desk where visitors check themselves in and out and hosts are notified automatically. Check-ins also queue on the device during brief network outages.
Can I export my data from Kahrbon?
Kahrbon allows visit history to be exported to CSV, including before cancelling an account. Data retention after cancellation is handled by contacting the company.
How does Kahrbon protect accounts?
Kahrbon requires a second factor by default and locks accounts after repeated failed sign-ins. Integration tokens and authenticator secrets are stored encrypted with AES-256-GCM.
Who it's for
- Facilities managers
- Office administrators
- Executive assistants
- Sales teams
- Internal communications teams
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