Motion
AI work platform that plans tasks and projects onto your calendar and adds meeting notes, docs and workflows.
Motion is a work management platform that uses AI to schedule tasks and projects on a calendar. Motion ranks work by deadline, priority and dependency, replans the day when something changes, and also includes a meeting notetaker, documents, dashboards and workflow templates. Motion runs on the web, on iOS and Android, and as a desktop app.
Best for Professionals and teams who want tasks, projects, meetings and documents planned automatically in a single calendar-driven workspace.
- Platforms
- Web, iOS, Android
- Pricing model
- Subscription
- Free trial
- Yes
- Made by
- Motion
- Added
Last verified: . Information taken from usemotion.com.
What is Motion?
Motion is a work management platform that combines a task manager, project manager, calendar, documents and a meeting notetaker, with AI doing the planning. It reads the deadlines, priorities, durations and dependencies attached to your work and places each item in a time slot, then rebuilds the schedule whenever a meeting moves or a deadline slips. Projects can be drafted from a written description and supporting documents, including stages, assignees and due dates. The notetaker records meetings, produces a transcript and summary, and converts action items into assigned tasks. Calendars from Google, Outlook and iCloud are merged into one view, and booking pages handle external meetings. For managers, Motion estimates when each project will finish and shows who is over or under capacity. Paid plans are sold per seat with a monthly AI credit allowance.
Key Features
Automatic Task Scheduling
Places every task in a calendar slot according to deadline, priority, duration and dependencies, and reshuffles the plan when circumstances change.
Project Generation
Drafts a full project from a short description and attached documents, with stages, tasks, assignees and due dates ready for review.
Meeting Notetaker
Records meetings, labels the transcript, writes a summary and turns the action items into tasks assigned to the right person.
Unified Calendar and Booking
Merges Google, Outlook and iCloud calendars into one interface and publishes booking pages that show your availability.
Docs and Search
Stores notes, wikis and process documents, lets you embed tasks and tables in them, and searches across everything in the workspace.
Workflows and Capacity Reports
Turns a standard operating procedure into a reusable project template and forecasts project completion dates against team capacity.
How Motion works
Write the procedure
Draft a standard operating procedure in Motion's documents, for example how a new hire is onboarded.
Convert it to a workflow
Ask the AI project manager to turn that draft into a template with ordered steps and action items.
Launch a project from it
Start a project from the template whenever the process is needed; tasks are created and assigned automatically.
Screenshots
Use Cases
- Daily Planning for Individuals
- Let the calendar decide what to work on next instead of sorting a to-do list by hand each morning.
- Client Project Delivery
- Agencies and consultancies set up each engagement as a project and follow status without chasing updates.
- Employee Onboarding
- Convert an onboarding procedure into a workflow that creates and assigns all the tasks whenever someone is hired.
- Meeting Follow-Up
- Send attendees a recap email with notes and action items once a call ends.
- Workload Balancing
- Check who is overloaded and move work before deadlines are put at risk.
Things to know
- Pricing is per seat
- The Pro AI and Business AI plans are both billed per seat, with a choice of monthly or annual payment.
- AI features use credits
- Each seat receives a monthly credit allowance, 7,500 on Pro AI and 15,000 on Business AI according to the pricing page.
- Some tools are Business AI only
- Capacity planning, Gantt timelines, time tracking and access permissions are listed under the Business AI plan.
FAQs
What is Motion?
Motion is an AI work platform that brings tasks, projects, a calendar, documents and meeting notes together and schedules the work for you automatically.
What is Motion used for?
Motion is used to plan a day or a team's projects on a calendar, track progress, record meetings and keep documents next to the related tasks.
Is Motion free?
Motion offers a free trial rather than a permanent free plan on its pricing page. The paid tiers listed there are Pro AI and Business AI, both charged per seat.
How much does Motion cost?
Motion sells Pro AI and Business AI plans per seat, each with a monthly credit allowance. Current figures should be taken from the official Motion pricing page.
Does Motion work on mobile?
Yes. Motion lists iOS and Android apps alongside its desktop apps as part of its plans.
Which calendars does Motion connect to?
Motion combines Google, Outlook and iCloud calendar accounts so that work and personal events appear together.
Can Motion create tasks from other apps?
Yes. Motion can turn forwarded emails, meetings and Slack or Teams messages into tasks, and it accepts tasks dictated through Siri.
Who it's for
- Solo professionals
- Small teams
- Agencies
- Project managers
- Executives
Used in these workflows
- Running better meetings: where AI tools help before, during and afterStage 5: Action items and follow-up
Each guide lists the stages of one job and the tools that help at each stage. All guides
Comments
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Alternatives to Motion
| Tool | Free plan | Starting price | API |
|---|---|---|---|
 FabricAI workspace that keeps files, notes and meetings in one searchable place, with assistants that act on them. |
— | — | Yes |
 Read AIAI meeting notetaker that creates summaries, transcripts and action items and searches across meetings, email and chat. |
Yes | $15/mo | Yes |
 CalendlyMeeting scheduling software with an AI email assistant, a notetaker, contact profiles and built-in payments. |
Yes | $10/mo | Yes |
 SlackTeam messaging platform with channels, huddles, workflow automation and built-in AI such as Slackbot and AI search. |
Yes | $7.25/mo | Yes |
 Wispr FlowVoice dictation that turns speech into cleaned-up text in any app, plus an AI meeting notetaker. |
Yes | — | — |
Listed in the same categories as Motion. A starting price appears only where we checked it on the maker’s pricing page; a dash means not checked or not published. All Productivity & Team Work tools