Notion

What is Notion?

Notion is a workspace product from Notion Labs, Inc. that combines pages, databases and collaboration tools. Content is built from blocks such as paragraphs, checklists and embeds, and databases support subtasks, dependencies, custom properties, charts, forms and dashboards. Pages can be published to the web as simple sites, and a calendar product connects several calendars. The AI side is organised around three jobs: capturing knowledge, finding answers with citations, and automating tasks. Notion Agent carries out multi-step work using context from the workspace, connected apps and the web; AI Meeting Notes transcribes and summarises meetings without a bot joining; Enterprise Search looks across tools like Slack, Microsoft Teams and GitHub; and Custom Agents run recurring tasks on their own, paid for with Notion credits. A developer platform adds a public API, webhooks, a CLI and Workers for custom code.

Key Features

Screenshots

Customer stories

Use Cases

Company Wiki

Keep policies, onboarding guides and team documentation searchable in one knowledge base.

Project Tracking

Manage tasks in databases with dependencies and view progress in charts and dashboards.

Meeting Follow-Up

Record a call, get the summary and turn action items into tasks.

Support and Feedback Triage

Set a custom agent to sort incoming product feedback or handle support requests raised in Slack.

Personal Organisation

Plan personal projects and notes on the Free plan as a single user.

Things to know

AI on lower plans is a trial

The Free and Plus plans list only a limited trial of Notion AI; Notion Agent, AI Meeting Notes and Enterprise Search begin with Business.

Custom Agents use credits

Custom Agents are free to try and afterwards cost $10 per 1,000 monthly Notion credits, according to the pricing page.

Free plan limits

Free workspaces have a 5 MB cap per uploaded file, 7 days of page history and a block limit once two or more members collaborate.

SSO starts at Business

SAML single sign-on is part of the Business plan, and SCIM user provisioning and audit logs are reserved for Enterprise.

FAQs

Who it's for

• Individuals
• Small teams
• Startups
• Growing businesses
• Enterprises
• Developers

Tagsknowledge basedocsdatabasesAI agentsenterprise searchmeeting notes

Used in these workflows

• Keeping a project on track: AI tools from the first plan to the weekly status reportStage 3: Docs and specs
• AI tools for writing a research paper without handing over the thinkingStage 3: Notes and source library
• Organizing notes and knowledge with AI, from capture to recallStage 4: Organizing and linking
• Running better meetings: where AI tools help before, during and afterStage 5: Action items and follow-up
• Keeping a project on track: AI tools from the first plan to the weekly status reportStage 6: Status updates and reporting
• Hiring for a role: what software can handle and what stays a human decisionStage 7: Onboarding and training
• Organizing notes and knowledge with AI, from capture to recallStage 7: Building a team knowledge base

Each guide lists the stages of one job and the tools that help at each stage. All guides

Alternatives to Notion

Tool	Free plan	Starting price	API
FabricAI workspace that keeps files, notes and meetings in one searchable place, with assistants that act on them.	—	—	Yes
PlaneProject management and wiki workspace with built-in AI agents, available in the cloud or self-hosted.	Yes	—	Yes
iWeaver AIAI agent workspace that summarizes, mind-maps and analyzes documents, video and audio from a personal knowledge base.	Yes	—	—
FastioProject workspaces where a team's files, members and AI agents work from one shared, searchable copy.	No	—	Yes
KommodoAI screen recorder that transcribes recordings, takes meeting notes and turns videos into step-by-step guides.	Yes	—	Yes

Listed in the same categories as Notion. A starting price appears only where we checked it on the maker’s pricing page; a dash means not checked or not published. All Notes & Knowledge Management tools